Fri, Jun 18, 2021
Fri, Jun 18, 2021
City of Bradford Metropolitan District Council (the 'Council') is registered with the information Commissioners Office (ICO) under the provisions of the Data Protection Act 1998. The Council takes its responsibilities under the Act very seriously. This notice provides details of how the Council collects and uses information about you. For more general information about how the Council uses your information, please refer to the general 'Privacy Notice' on the Council’s website. You can find this here.
The Council through its Markets Service may collect some or all of the following information about you depending on which of our services you wish to use. This information is as follows:
We use social media to broadcast messages and updates about events and news. On occasion we may reply to comments or questions you make to us on social media platforms.
You do not have to give us any personal data or private information about you to access our information on this site, unless you want to register your interest in one of our available market stalls or shops, wish to apply for membership to our wholesale market or want to contact us.
We do gather personal data for our existing traders, such as business name and contact information, which we use to enhance user experience.
We use a third party measuring system called Google Analytics to collect the number and frequency of visits to our website and find out things such as the number of visitors to the various parts of the website. This information is only processed in a way which does not identify anyone but is used to monitor the accessibility of our website so that we can improve it for you and as many people as possible.
Electronic data and networks controlled by the Council are subject to strict security arrangements, both physical (such as firewalls and anti-virus protection), and administrative (non-disclosure and confidentiality). In addition, any debit or credit card details that you might supply us for any payments are not retained by the Council, and are not accessible by any Council employee. The Council complies with the requirements of the Payment Card Industry Data Security Standard and with central government codes of connection for the transmission and handling of sensitive information.
Markets Service staff use this information. It may also be used by other Council departments where it is legal to do so. See the section on ‘who are we likely to share this information with?’
Under the General Data Protection regulations, the Council collects and uses this information under powers given to Local Authorities. The following categories of lawfulness apply.
The term ‘person identifiable data’ relates to any data that could potentially identify a specific individual. The following are classified as person identifiable: name, age, address, postcode, place of birth, date of birth, gender, national insurance number or any information about an individual that can be used directly, or in connection with other data, to identify, contact or locate that person including any expression of opinion about the individual and any indication of the intentions of the data controller or any other persons in respect of the individual.
We aim to be clear when we collect your data and not to do anything you wouldn’t reasonably expect.
We use this information for the following purposes:
The Council is required by law to protect the public funds it administers. We may share information provided to us with other bodies responsible for auditing and administering public funds in order to prevent and detect fraud.
The national government’s department, the Cabinet Office is responsible for carrying out data matching exercises. The use of data by the Cabinet Office in a data matching exercise is carried out with statutory authority under Part 6 of the Local Audit and Accountability Act 2014. The data we share for this purpose does not require the consent of individuals under the Data Protection Act 1998 or the GDPR.
We will, where necessary, share your information with other Council departments, for example if you are applying for a markets licence to hold a commercial or charitable market in the Bradford district. To ensure the safe running of the market event, we will share your data with those bodies that have responsibility for public safety.
We will share your data with the Council’s occupational safety section should you suffer a serious accident in one of our markets. This is to ensure that we carry out our statutory duty for reporting certain categories of accidents to the HSE.
From time to time, the Council may also share your information for consultation purposes for example the Council may seek external legal advice relating to your occupational agreement or any other legal interests you may hold relating to the operations of our markets.
We may also share your personal information with the supplier that provides energy for the Unit/Stall you occupy . This is to enable the Council to transfer the energy account into your name when you first occupy the stall or transfer the account back to the Council when you leave.
We will share your data, if requested, by the Government, law enforcement agencies or other Statutory bodies for the purposes of prevention, investigation, detection or prosecution of criminal offences in regard to the investigation of criminal activity or in the event of the Council being contacted by a third party or member of the public in respect of a potential claim against you for personal injury and/or damage to property. The Council may inform the claimant or their appointed advisor details of your full name and address and, if available, your insurer’s details and your insurance policy number
Your information is kept securely on database and document management systems with stringent access and use policies. We also undertake quality checks and monitoring to ensure the information we hold is accurate at the time and being used appropriately.
We have a record retention schedule which details how long we keep different types of records and what we do with them when we no longer need them.
You have the right to request the Council to stop processing your personal data in relation to any council service. Wherever possible, we will seek to comply with your request but we may need to hold or process information in connection with one or more of the Council’s legal functions.
If you have any questions about our use of these data, or you wish to request a copy of the information we hold about you, or you wish to discuss your rights in relation to opting out from these processes, please contact the Information Governance Team by email at firstname.lastname@example.org or by post to
Information Governance Team
Department of Corporate Resources
|Type of documents||Retention Period|
|Retail Indoor and Outdoor Markets Application Forms|
|Application to become a trader||Records will be kept as long as the trader is still trading in the market|
|Application to become a trader (Unsuccessful)||3 months|
|Traders that have ceased trading||6 years|
|Application for a charity stall||12 months after the event takes place|
|Application for a charity stall (Unsuccessful)||3 months|
|Application for a market licence||12 months after the event takes place|
|Application for a market licence (Unsuccessful)||3 months|
|Wholesale Market Application Forms|
|Application to become a retailer||Records will be kept as long as the retailer remains registered|
|Retailers that have ceased using the market||3 months|
|Application to become a registered haulier||Records will be kept as long as the haulier remains a registered user|
|Hauliers that have ceased using the market||3 months|
|Application to register a new employee||Records will be kept as long as the employee remains registered.|
|Tenant/employee no longer trading/employed at the market||3 months|